Bateman’s Barn - General information

TERMS & CONDITIONS FOR HIRE & USE
BATEMANS BARN & SOUTH ELMHAM HALL B&B ROOMS

Please note that to make a booking, a copy of the TERMS & CONDITIONS OF HIRE & USE must be signed and returned to the venue. A link to a downloadable pdf of these is provided at the end of this section for this purpose.

The following are the terms and conditions in relation to the hire and use of Bateman’s Barn ‘the venue or premises’ at South Elmham Hall, St Cross, Harleston, Norfolk, IP20 0PY. If you have any questions about our Terms & Conditions, please give us a call. Thank you.

Booking

A booking is not confirmed until the deposit has been paid. A provisional booking will be held for 14 days without obligation.

Deposit & Confirmation

To confirm your booking, we require - a completed booking form; the date and confirmation that you have booked a registrar or church; the payment of a deposit of £1,500.

Any venue deposit paid to secure your wedding at Bateman’s Barn will also secure daytime catering services with Funnells Kitchen (when arranged at the time of booking). Any balance payments for this in-house catering should be made directly to Funnells Kitchen.

COVID-19

Clients and their invited guests including suppliers MUST comply with any and ALL Government restrictions in place at the time of the event. The venue will work closely with its recommended suppliers and any other suppliers to offer a COVID-secure venue. The venue accepts no liability to changes made to the event due to Government restrictions.

Data Protection

We store your data recorded on your booking form for as long as is necessary to deliver our services to you and meet any legal obligations for financial record keeping. We do not sell or share your data with any other third party and once your event is complete, we remove and destroy your data from our system.

Cancellation

If you need to cancel your wedding with us, the venue, you must inform us either via email or in writing. If you have booked for a ceremony at our venue you If you need to cancel your wedding with us, the venue, you must inform us either via email or in writing. If you have booked for a ceremony at our venue you must show either via email or in writing, that you have cancelled the registrars for our venue.

Your deposit will be returned - less any real cost for work which Bateman’s Barn or Funnells Kitchen carry out at your request in planning or getting ready for your wedding day. This will be charged by the hour, at a rate of £25 per hour and will include - but not be exclusive to - face-to-face meetings; food tastings; all correspondence and research; physical work carried out at the venue in preparation for your wedding.

Damages

The client shall be held responsible for any damages to the barn, B&B rooms, grounds, furnishings or equipment caused by guests of the client and shall pay to the venue on demand the amount required to make good or remedy such damage. A refundable £300 damage deposit is required and will be held to cover such damage. This will be included in the final invoice and will be returned to you after the event.
We are concerned for your health and safety and that of our venue. Please note that permission must be obtained from the venue owners if you wish to fix items to the walls, floors or ceilings.

General Liability

We do not accept liability for any failure to provide the services contracted which are due to circumstances beyond our control, including global pandemics; change in Government-led COVID-19 restrictions; industrial action; postal communication; flooding, storm, inclement weather; supply of electricity and water or fire alarm evacuation.

Outside Services

Prior consent of the venue must be sought for any entertainment/decoration or services contracted from external suppliers for the event by the client. These must comply with statutory regulations.

Hired Services or Equipment

(eg. bouncy castles, garden games, fireworks, chocolate /champagne cascades and wedding cakes etc.) The venue accepts NO responsibility for goods or services which the client hires in for their event. It is the client’s responsibility to ensure that goods or services such as those listed above conform to the current Environmental Health and Safety Regulations. The venue and its staff accept no liability for injury or illness caused by use of such goods or services. The service provider or client must provide a responsible or trained person to supervise such equipment or services where necessary.

Final numbers

Final numbers must be confirmed ONE month prior to your function.

Final payment

Full payment is due 14 days prior to the wedding/event. In the case of non-payment or partial payment, you will not be allowed access to the venue.

Payment: non-venue services

If you have asked us, the venue, to provide items or services which we have to obtain from an outside supplier (such as cakes, flowers, hog-roasts or entertainment etc.) the charge will appear on your invoice. If you arrange any items directly with a supplier, it is your responsibility to settle the account with them.

Price reviews

Food and drink prices are subject to an annual review post budget on 1^st April.

Miscellaneous

Clients are required to make sure the following information appears clearly on the event invitations: ‘No metal-tipped stiletto shoes’ * ‘Biodegradable Confetti Only’ (* Shoes with a metal-tipped heels damage our oak dance floor. Rubber-tipped heels are permitted.)

Accommodation

Only specified paying guests are permitted in the Hall. No other guests, members of the bridal party or suppliers - with the exception of hair/ make-up artists and photographers - may have access at any time, unless attending to the bride and with agreed prior permission with the owners.

Etiquette

The venue reserves the right to judge acceptable levels of behaviour of the client, guests or representatives. The client must take all steps necessary for corrective action of abusive, dangerous or damaging behaviour. In the event of failure to comply with venue’s requests, the venue reserves the right to terminate the contract and stop the event without liabilities to any refund or compensation.

Drink

Only drink purchased or arranged through the venue as part of your wedding may be consumed on our premises. (Except food for babies or small children). We reserve the right to charge a corkage fee on any drinks not purchased on site. Alternatively, such drinks may be confiscated, to be returned at midnight. If neither of these solutions is acceptable to the guests, we will ask them to vacate our premises.

TERMS & CONDITIONS OF OF HIRE & USE
BATEMANS BARN & SOUTH ELMHAM HALL B&B ROOMS

Download TERMS & CONDITIONS OF HIRE as pdf »

Suppliers - getting vocal about local

At Bateman’s Barn South Elmham, we’re proud of our long-term relationships and ongoing partnerships with our many suppliers. You can find just a small selection of the many caterers, photographers and support services which you may choose to work alongside the team at Bateman’s Barn to make your wedding a simply wonderful day to remember HERE ».

You’ll find examples of their work showcased throughout this website, but please check back here soon - we'll be adding links to read what they think about Bateman’s Barn as a wedding venue from their professional perspective.

Privacy Policy

This privacy policy explains our information practices at Bateman’s Barn and the choices you can make about the way your information is collected and used. We do not sell, trade or rent your personal information to third parties. Your privacy is a matter of great importance to us.

The Terms and Conditions of using this website are as follows:

Definition of terms

The ‘Bateman’s Barn’ will be referred to as ‘We’ or ‘Us’ within this information. Any users of the www.batemansbarnweddings.co.uk website and any parties making enquiries by email, telephone or post are referred to as ‘You’ or ‘Your’.

Use of / access to our website is subject to acceptance of these Terms and Conditions. If you do not agree to these conditions, you should stop using the site at once.

Accuracy of information

Reasonable effort is made to ensure that information presented on our site will be accurate and up-to-date. This is done in good faith and we do not accept any liability for error or omission with regards to site content. Our privacy statement only applies to our own websites.

Even where there is a hypertext link from this site, we do not accept responsibility for the content of any third party site. For third party websites, please refer to their own privacy statements.

Liability

We shall not be liable for any damages arising in contract, tort, or otherwise from the use of or inability to use this site, or any material contained in it, or from any action or decision taken as a result of using this site or any such material.

Legal Jurisdiction

These Terms and Conditions are governed by English law.

Information we may collect

As with most other websites, we collect and use the data contained in server log files. The Bateman’s Barn website does not require membership at present. The information in the server log files include your IP (internet protocol) address, your ISP (internet service provider), the browser you used to visit our site (such as Internet Explorer or Chrome), the time you visited our site and which pages you visited throughout our site. This information is not linked to any information that is personally identifiable.

We also use third-party analytical data gathering tools for the purposes of aggregate visitor traffic information which may set a cookie on your computer. The data collected by these third-party services may include information such as your IP address, type of web-browser, and computer operating system. The third party data gathering tool we use is Google Analytics for more information visit see Google’s privacy policy»

Cookies

How we use cookies» outlines the small number of text cookies which are used to enhance the functionality of the Bateman’s Barn website.

How information is used

We will analyse the information gathered to help us understand how well the website is performing.

Data security

The internet is an open public facility and no security measures are guaranteed. The Bateman’s Barn website uses reasonable security procedures to maintain the confidentiality of the information you provide.

Information collected via online / electronic enquiry

If you contact us with an enquiry electronically, we may collect and hold electronically contact information including name, telephone number and your email address.

We will use this information to:

•             provide the requested service(s)
•             monitor and improve the quality of our service
•             profile and understand our customer base

We may need to pass some or all of the data collected to our UK-based service providers (eg banks, consultants or mailing houses) to enable us to provide the requested service. These third parties do not use your information other than as necessary to provide the requested service. We will also comply with requests for information from government agencies (UK or overseas) for law enforcement and compliance purposes. It may on occasion be appropriate to release this information to identify, contact or bring legal action against a person who may be causing injury or interference with another person’s rights or property.

Links to other websites

The Bateman’s Barn website may contain links to other websites of interest. Once you have used these links to leave our site, you should note that we do not have any control over that other website. Bateman’s Barn cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. Please exercise caution and look at the privacy statement applicable to the website in question.

Data Subject Access Request

You may ask us in writing for a copy of the information we hold about you (for which we may charge a fee) and to correct any inaccuracies in your information. We aim to respond to you within 31 days from the receipt of the request.

How to contact us

This privacy policy does not create any legal or contractual rights on your behalf. Should you have any questions or concerns about our privacy policy please contact us».

Copyright Notice

Unless otherwise stated, the copyright and any other rights in all material on this site are owned by Bateman’s Barn unless otherwise stated. You are only permitted to download and print extracts from this site under these conditions:

• No part of this site may be reproduced or stored in any other website without prior written consent of Bateman’s Barn.

• Use of documents and related images on this site is for information and/or personal, non-commercial use only.

• Copies of these pages saved on any storage medium may only be used for viewing purposes or to print extracts for personal, non-commercial use.

• The Bateman’s Barn copyright notice must appear in all copies.

• Documents or related images and materials on this site are not to be modified.

Cookies on this website

By using this website you are giving your consent to the use of cookies created by this website. This website uses cookies only for Google Analytics. Further information is provided below.

What are cookies?

Taken from www.allaboutcookies.org

Also known as browser cookies or tracking cookies, cookies are small, often encrypted text files, located in browser directories. They are used by web developers to help users navigate their web sites efficiently and perform certain functions. Due to their core role of enhancing/enabling usability or site processes, disabling cookies may prevent users from using certain web sites.

Cookies are created when a user's browser loads a particular web site. The web site sends information to the browser which then creates a text file. Every time the user goes back to the same web site, the browser retrieves and sends this file to the web site's server. Computer Cookies are created not just by the web site the user is browsing but also by other web sites that run ads, widgets, or other elements on the page being loaded. These cookies regulate how the ads appear or how the widgets and other elements function on the page.

What cookies do we use on this website ?

We use the following essential and performance based cookies on our website:

Google Analytics give us statistical information about visits to our web site. We use this information to make improvements to our web site by analysing this information. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Google Analytics
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Cookie management

Cookies can be enabled or disabled in your web browser. For further details please visit www.allaboutcookies.org or the help menu in your browser.

Photography Credits

Bateman’s Barn & South Elmham Hall thankfully acknowledge all its wedding couples and their guests who have been kind enough to agree to share their photographic memories to a wider audience as well as the following named parties whose images are also in use on this website:

Daniel Lightning; Phil Barnes; Tatum Reid; Simon Buck; Liz Bishop ; Hannah Hall; Lindsay Want;

Waveney Wedding Collective - our recommended list of suppliers

At Bateman's Barn we are privileged to work with a wonderful network of local - and at times, slightly less than local – suppliers who share our values and deliver unique, first class service to our wedding couples.

We have developed an enhanced way of collaborative working that’s more than just a list of recommended suppliers. We’ve called it the Waveney Wedding Collective. Please note that the following information is intended for and to support our respected suppliers. It outlines the benefits of participating in this collaborative venture. It is followed by a quick FAQ section.

If you are already or would like to be considered one of our suppliers and would like to find out more, please contact Nicole directly on 01986 782526

Benefits

Our respected suppliers are invited to join us in the spirit of co-operation. We are bringing together like-minded small and primarily local businesses to benefit from cross-selling and promoting their services.

There are no fees involved. There is no demand for exclusivity. There is no catch.

It’s all about joined up thinking – to reap more from what we all sow, and give the very best local offering to potential wedding and event clients.

Exhibition Promotion

Free space to promote your business and talk directly with potential wedding clients at our Waveney Wedding Collective wedding fair / open day opportunities as appropriate.

Fairs and events are open to guests invited by your business and other members of the cooperative, plus the general public. Entry is always free of charge. Activities are supported by promotion and PR.

Print promotion - distribution

Inclusion in printed supplier list given all year round to all prospective wedding clients of Bateman’s Barn South Elmham.
Display and distribution of your business’ printed business cards / flyers at Bateman’s Barn South Elmham general open day events and at all client viewing.

Online – web coverage

Your business will receive an entry amongst other suppliers from the Collective in a dedicated section of this website, a highly respected, significantly visited and strongly optimised website. This includes:

100 -120 words of promotional copy (to be supplied)
Photo (to be supplied )
Contact details of your business – tel / email
A link to your website (This is in return for a reciprocal link and will be put in place and activated only once you have a proven link from your website to www.batemansbarnweddings.co.uk )

Online – social media interaction

The Bateman’s Barn team are active on social media including facebook and Instagram.

We will connect and engage with you on social media and share your activities as appropriate to develop followings and client / supplier relationships. This is in return for a reciprocated social media engagement.

FAQs

The Waveney Wedding Collective is the development of the tried, tested and respected local (& sometimes beyond) supplier network of Bateman’s Barn, South Elmham, a wedding and events venue at South Elmham in the Waveney Valley. The venue’s network has been built up over more than 20 years and directors, John & Nicole Sanderson, have a strong ethos in working with and for the good of the community.

Just a few questions answered...

Do I have to attend WWC wedding fairs and events?

We are the first to appreciate that many of our respected local suppliers are very small enterprises or even one man / woman bands, and that marketing is just another thing on an already very challenging ‘to do’ list!

Our aim is to make things as easy as possible for you and as interesting and useful to our mutual clients.
Our events will all take place locally, in the Waveney Valley.
Dates will be shared with you as early as possible.
Your exhibition or promotional space will be without charge – the only cost to you is your time.

It is an opportunity to win business as well as network with other trusted wedding suppliers.

Surely that makes it all worth inking it in to the diary?

What if I really want to attend an event, but simply can’t make a particular date?

Clearly your business will benefit from events the most if you can meet potential clients personally, but we all know that life conspires at times. If you really can’t make a date, give us a call and well arrange for your promotional materials to be displayed on a generic suppliers table – and of course, your colleagues in the Collective will be able to put in a good word for you as you would do for them in similar circumstances.

What if I no longer wish for my business to be included?

We think that there are rewards to be reaped by everyone in the collective formula, but if you give it a go and find that it doesn’t suit you, then get in touch with Nicole. We’ll welcome any feedback of course – we’re all learning – so just give us a call or email.

What if key elements / contact in my business change?

We’d ask you to let us know as soon as possible, so we can make amendments to any promotional coverage accordingly. Probably best just to give us a call and talk things through.

Is there any element of exclusivity in the Waveney Wedding Collective?

Absolutely not. There is no intention to tie any business in to any exclusive relationship. We appreciate that small businesses need flexibility – that’s a selling point – we believe that there is a real positive in working together in a respected open partnership.

Can any business join?

Clearly there’s a need to get the balance of businesses right, so that the offering to potential clients is interesting, relevant and not over-powering in any way – and so that the cooperation works for its participants.

We have currently based invitations to join the Collective on our experiences of working with a cross-supportive and constantly evolving network of local – and sometimes less than local – suppliers. It’s early days, but we’re sure to be interested in including other businesses which we hear about through the Collective’s network, should they meet criteria and share our values.

Can I write my own text about my business for the web entry etc?

Yes, of course – it’s up to you what you say about your business of course. We do however reserve the right to retain editorial control across our sites – it is in everyone’s interest for the coverage of the businesses in the Collective to be appropriate and fair.